AVendor Agreement
By participating in the Winter Market, the Vendor agrees to the following:
1. Payment & Registration
Vendor spaces are not considered confirmed until the vendor application is accepted and the applicable vendor fee has been paid.
Vendor fees are non-refundable, unless the event is canceled by the Organizer.
2. Setup & Breakdown
Vendors must arrive during the designated setup period and have their space ready before the event opens to the public.
Vendors agree to remain set up for the duration of the event unless otherwise approved by the Organizer.
Vendors are responsible for cleaning their area and removing all merchandise, displays, equipment, and trash at the end of the event.
3. Merchandise
Vendors may only sell or display items that were included in or reasonably represented by their application.
The Organizer reserves the right to ask that inappropriate, unsafe, illegal, counterfeit, or significantly misrepresented merchandise be removed.
4. Vendor Responsibilities
Each vendor is responsible for:
● Their own merchandise, displays, equipment, and personal property. ● Handling their own sales and payment processing.
● Collecting and reporting any applicable sales taxes.
● Obtaining any licenses, permits, or insurance required for their business or products. ● Maintaining a clean, safe, and welcoming vendor space.
5. Conduct
We want the event to be a welcoming and inclusive community event.
Vendors, staff, volunteers, and guests are expected to treat one another respectfully. Harassment, discrimination, threatening behavior, or intentionally disruptive conduct will not be tolerated.
The Organizer reserves the right to remove a vendor from the event for conduct that creates an unsafe or significantly disruptive environment. Vendor fees will not be refunded in these circumstances.
6. Liability
Vendors participate at their own risk and are responsible for their own merchandise, equipment, displays, and personal property.
To the extent permitted by law, the Organizer and venue are not responsible for theft, loss, damage, injury, or other claims arising from a vendor's participation, except where caused by the Organizer's own negligence or misconduct.
Vendors are responsible for maintaining their booth in a manner that does not create hazards for attendees or other vendors.
7. Cancellation
If a vendor is unable to attend, they should notify the Organizer as soon as possible. Vendor fees are non-refundable for vendor cancellations.
If the Organizer must cancel the entire event, vendors will receive a refund of their vendor fee or may choose to apply the fee toward a future event, if offered.
8. Promotion & Photography
The Organizer may photograph or record the event for promotional purposes. Vendors understand that their booth, displays, merchandise, or likeness may appear incidentally in event photographs or video.
Vendors are encouraged to promote the event through their own social media and networks.